PROCUREMENT SPECIALIST
Project number: P173799, P131290
Project name: Mongolia COVID-19 Emergency Response and Health System Preparedness Project, E-Health Project
Implementing organization: Ministry of Health
Financer: World Bank International Development Association
The Ministry of Health is announcing a vacancy of the Procurement Specialist for the Integrated Project Implementation Unit (IPIU) of the above Projects.
RESPONSIBILITIES
Purpose of the position:
The purpose of this position is to manage and undertake all aspects of procurement activities planned under the Project in accordance with the laws and regulations of Mongolia and the World Bank, and ensure implementation of activities.
Main goals of the position:
Objective 1. Conduct market price analysis and technical studies, prepare implementation data and reports:
1.4(а) Annual procurement plan and related reports and information.
1.4(б) General tender information on investment and operating expenses in accordance with Clauses 8, 9 of the Mongolian Law on regulating public and personal interests in public service and prevention of conflict of interest.
Objective 2: Prepare procurement plan of the Project, apply necessary changes, acquire approvals of relevant authorities in a timely manner and implement such plans:
Objective 3. Work towards enhancing the information system of the project procurement:
3.1 In cooperation with PIU, work effectively on enhancing procurement system, hire consulting services if needed.
3.2 Develop database of quotations, bids and proposals submitted by consisting companies and suppliers, prepare shortlist of qualified suppliers.
Objective 4. Effectively organize the Project procurement:
4.1 Cooperate with the technical/working groups established for development of technical specifications and lists of equipment (medical equipment, devices and medicines, information technology equipment, furniture, etc.) by Project components, sub-components and procurement method to be procured within the Project.
4.2 Based on the World Bank recommendation, cooperate with the Procurement Department of the Government Property Policy and Coordination Agency on procurement matters, obtain relevant guidance.
4.3 Notify the successful company in timely fashion, draw up contracts for approval and signature by those individuals authorized to sign on behalf of the MOH, ensuring submission to the Bank of draft contracts requiring prior review and no-objection
4.4 Facilitate the process for customs clearance, distribution, installation and other procurement activities in relation to the goods imported within the Financing Agreement.
4.5 Ensure payments for goods, works and services received within the Financing Agreement are processed once contract conditions fully met.
4.6 Maintain regular communication with PIU staff to ensure that procurement tracking information is well-coordinated with other project planning, budgeting and other financial reporting information.
4.7 Ensure the World Bank’s regulation on Prevention of Corruption complied in all activities implemented under the Financing Agreement.
Objective 5. Participate in other project activities as a team member:
5.1 Provide assistance in preparing project implementation plan, submitting such documents to related authorities for review and approval.
5.2 Monitor PIU internal correspondence flow, apply rules and regulations relevant to document and filing.
5.3 Participate effectively in internal activities within PIU to monitor and audit project implementation progress, provide relevant inputs.
REQUIREMENTS
HOW TO APPLY
Interested individuals are requested to prepare the following documents and submit the application to below email address no later than 16:00 hours of 20 January 2022:
Integrated Project Implementation Unit, COVID-19 Emergency
Response and Health System Preparedness Project, E-Health Project
Room 1103, Ayud tower, Olympic street, 1st Khoroo, Sukhbaatar District
Phone: 77077793, E-mail: amarsanaa@ehp.mn
Submitted documents shall not be returned. Only shortlisted individuals will be contacted.